Maintenance logs... How do you keep track of services?

[Carmudgeon]

Fuel stops are recorded in a small spiral notebook.

Last service dates in phone notes app for quick reference, for stuff like the last time it was waxed.

Fuel logs recorded in spreadsheet, since they can produce graphs if desired.

Heavy lifting done by a custom desktop database, since off-the-shelf apps don't suit what/how I want recorded.

Paper receipts in file boxes.

 

[TurboZedd-R]

Filing cabinet for purchase invoice, title, etc.

Tool chest drawer holds alignment specs dates, oil shipping and change dates, spark plugs, etc.

 

[Leo99]

I have a little post-it for both cars. We maintain GMP complaint logbooks for all pieces of equipment in a pharmaceutical facility showing use and PM, yet for my own vehicles it's a post-it.

 

[silversport]

just typed into a Word Document and saved on my computer...I had been using the GM manufacturer sites until On*Star (which I didn't know maintained the manufacturer's site) blanked all my records without notice and said they couldn't restore...

Bill

 

[Urshurak776]

I have been using a Chromebook at home a lot more lately, so was looking for an App to do the tracking. Right now I just use a small notebook in the glove box of each car. Receipts go in glove box if bought in a store, but 90% of my stuff is online from Amazon, eBay, Walmart or RockAuto. So, I can pull those receipts at any time if I need warranty service.

I find it interesting that I can document all my maintenance on CarFax, but if someone pulls the CarFax on my car, they don't see them. Not sure of the point......

 

[paulo57509]

I can't stuff much more of anything in the file cabinets. I seldom look in the cabinet anyway.

I usually scan hard copy receipts. The file name includes the date and the POS location; separate folders for each vehicle. Online purchases usually come with an electronic receipt.

Maintenance is kept on a spreadsheet with columns for date, mileage, description of service and notes. Separate tabs for each vehicle.

For commonly used info, I created a "quick reference" spreadsheet and hung it up on the inside of the parts cabinet door. Comes in handy when I'm on the PC.

 

[Warlord]

Fuelly app as well. Also never had anyone ask for records although I do ask when I’m looking to buy.

 

[Gene K]

I use a fax / scanner app for receipts (I end up with a cloud file, phone file and pc file and it's very easy to forward them via email or fax) snd they get auto correlated in a car file by upload date..

For actual service log I simply use the free log books from a local autoparts store and keep it in the vehicle.

 

[wavinwayne]

I have a Google doc for each vehicle. Just simple text of what service was performed and when. Each vehicle has its own folder in my Google Drive. Receipts I need to keep get scanned to PDF into the corresponding vehicle's Google Drive folder.

 

[IveBeenRued]

I’m one of the unlucky few that dealt with a near 100% loss of data on Carfax about a year ago after an outage. The company cannot restore the lost data. Luckily, I kept a running note on my iPhone’s Notes app which I also backup via iCloud backup, Google drive, and OneDrive. Remember folks, when it comes to data backups: two is one, one is none

 

[Revving2Redline]

I do the majority of my services with the dealership and then the throttle body cleaning and the GDI valve cleaning I usually do at the same time.

 

[hrv]

A notebook...Honda Owners site and on Carfax...

 

[Snagglefoot]

Any new parts installed by myself get recorded on Bitog.

 

[wlk]

Magic marker, documenting what was done with mileage written on the radiator support or hood.

 

[Bailes1992]

I try keep diary's on here because people seem to like them. But for records I bundle together receipts from jobs, staple them together with a front sheet explaining what was done, when and why and then I also put a copy on Custodian as a 'backup'.

 

[Gus_Mahn]

I don't record anything, but I do maintain my vehicles.

 

[KevinMalone]

Each vehicle gets its own spreadsheet, with one tab for general maintenance and separate tabs for oil changes, brake fluid, ATF, etc where I calculate usage.